Class 11 Accountancy - Chapter Computerised Accounting System NCERT Solutions | Define a computerised accounting system.
Define a computerised accounting system. Distinguish between a manual and computerised accounting system.
A Computerised Accounting System is that accounting information system that helps in processing the financial transactions and events as per the Generally Accepted Accounting Principles (GAAP) and leads to the generation of reports as per the requirements of the users.
An accounting system whether manual or computerised has two parameters, namely,
1) It has to follow the well defined concepts known as the accounting principles
2) It has to maintain the user-defined structure for maintained of records and generation of reports.
| Basis of Distinction | Manual Accounting |
Computerised Accounting |
|---|---|---|
| 1. Identifying Financial Transactions | In this system, identification of financial transactions is done manually by applying the principles of accounting. | In this system also identification of financial transactions is done manually by applying the principles of accounting. |
| 2. Recording | In this system, the recording of transactions in the books of original entry and related calculations such as adding, subtraction and totalling are done manually. | In this system, the recording of transactions i.e., storing of data in database is done manually and all other calculations are done by computers. |
| 3. Classification |
In this system, classification i.e., posting to ledger accounts is done manually. |
In this, the stored data are processed automatically by the software to give us ledger accounts. |
| 4. Summarising | In this system, summarising i.e., balancing of ledger accounts and the preparation of trial balance is done manually. | In this, transactions once recorded are stored in the database which will produce trial balance automatically. |
| 5. Adjustment Entries | The identification, recording and posting of adjustment entries is done manually. | In this, identification and recording of adjustment entries is done manually and their posting etc. is done by software. |
| 6. Financial Statements | In the manual process, preparation of trial balance is essential to produce the financial statements. | In this, financial statements are generated from the software itself and therefore there is no need to prepare a trial balance. |
More Questions From Class 11 Accountancy - Chapter Computerised Accounting System
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Describe the various types of accounting software along with their advantages and limitations.
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State the four basic requirements of a database applications.
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‘Computerised Accounting Systems are best form of accounting system’. Do you agree? Comment.
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Name the various categories of accounting package.
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Database is implemented using ........
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A sequence of actions taken to transform the data into decision useful information is called.......
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‘Accounting software is an integral part of the computerised accounting system’ Explain. Briefly list the generic considerations before sourcing an accounting software.
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The framework of storage and processing of data is called as ........
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Give examples of two types of operating systems.
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Give two examples each of the organisations where ‘ready-to-use’, ‘customised’, and ‘tailored’ accounting packages respectively suitable to perform the accounting activity.
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Recently Viewed Questions of Class 11 Accountancy
- Q:-
Complete the following sentences with appropriate words:
(a) Information in financial reports is based on .....................
(b) Internal users are the ..................... of the business entity.
(c) A ..................... would most likely use an entities financial report to determine whether or not the business entity is eligible for a loan.
(d) The Internet has assisted in decreasing the ..................... in issuing financial reports to users.
(e) ..................... users are groups outside the business entity, who uses the information to make decisions about the business entity.
(f) Information is said to be relevent if it is ......................
(g) The process of accounting starts with ............ and ends with ............
(h) Accounting measures the business transactions in terms of ............ units.
(i) Identified and measured economic events should be recording in ............ order. - Q:-
Credit purchase, during the year is ascertained by preparing :
(a) Total creditors account (b) Total debtors account
(c) Cash account (d) Opening statement of affairs - Q:-
Select Right Answer:
Voucher is prepared for:
(i) Cash received and paid
(ii) Cash/Credit sales
(iii) Cash/Credit purchase
(iv) All of the above - Q:-
Fill in the blanks:
1. Issued a cheque for ₹8,000 to pay rent. The account to be debited is ............
2. Collected ₹35,000 from debtors. The account to be credited is ............
3. Purchased office stationary for ₹18,000. The account to be credited is ...........
4. Purchased new machine for ₹1,70,000 and issued cheque for the same.
The account to be debited is ............
5. Issued cheque for ₹70,000 to pay off on of the creditors. The account to be debited is ............
6. Returned damaged office stationary and received ₹50,000. The account to be credited is ............
7. Provided services for ₹65,000 on credit. The account to be debited is ........... - Q:-
Use of common unit of measurement and common format of reporting promotes;
a. Comparability
b. Understandability
c. Relevance
d. Reliability - Q:-
Depreciation written off on furniture 1,500 was not posted to depreciation account.
This is an error of ..................................
The wrong effect has been:The correct effect should have been:
The rectification entry will be.
- Q:-
Mr. Sunrise started a business for buying and selling of stationery with ₹ 5,00,000 as an initial investment. Of which he paid ₹ 1,00,000 for furniture, ₹ 2,00,000 for buying stationery items. He employed a sales person and clerk. At the end of the month he paid ₹ 5,000 as their salaries. Out of the stationery bought he sold some stationery for ₹ 1,50,000 for cash and some other stationery for ₹ 1,00,000 on credit basis to Mr. Ravi. Subsequently, he bought stationery items of ₹ 1,50,000 from Mr. Peace. In the first week of next month there was a fire accident and he lost ₹ 30,000 worth of stationery. A part of the machinery, which cost ₹ 40,000, was sold for ₹ 45,000.
From the above, answer the following :
1. What is the amount of capital with which Mr. Sunrise started business?
2. What are the fixed assets he bought?
3. What is the value of the goods purchased?
4. Who is the creditor and state the amount payable to him?
5. What are the expenses?
6. What is the gain he earned?
7. What is the loss he incurred?
8. Who is the debtor? What is the amount receivable from him?
9. What is the total amount of expenses and losses incurred?
10. Determine if the following are assets, liabilities, revenues, expenses or none of the these: sales, debtors, creditors, salary to manager, discount to debtors, drawings by the owner. - Q:-
Why is it necessary for accountants to assume that business entity will remain a going concern?
- Q:-
A concept that a business enterprise will not be sold or liquidated in the near future is known as :
(a) Going concern
(b) Economic entity
(c) Monetary unit
(d) None of the above - Q:-
The primary qualities that make accounting information useful for decision-making are :
(a) Relevance and freedom from bias
(b) Reliability and comparability
(c) Comparability and consistency
(d) None of the above
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